Before the walk down the aisle and the “I dos,” there’s one event that kicks off your wedding weekend with heart and style—the rehearsal dinner. Whether you're keeping it low-key or throwing a lively pre-wedding celebration, this event sets the tone for what’s to come.
As a seasoned San Diego Wedding Planner, I’ve seen rehearsal dinners turn into unforgettable evenings filled with laughter, love, and connection. Here’s how to plan a rehearsal dinner that’s just as thoughtful and well-orchestrated as the big day itself.
1. Decide Who’s Hosting
Traditionally, the groom’s parents would host the rehearsal dinner, but in today’s world, anything goes. Couples now often host it themselves, or split the cost with one or both sets of parents. The key? Open communication and early planning. Agree on the budget and responsibilities well ahead of time to avoid stress later on.
2. Choose a Comfortable Guest List
At a minimum, the rehearsal dinner guest list includes:
- The wedding party
- Immediate family from both sides
- Officiant and their guest (if applicable)
From there, it’s up to you whether to extend the invite to additional family or friends. If your list grows larger than expected, consider alternatives like a welcome cocktail hour or dessert night.
3. Select a Meaningful Location
You’re not limited to formal banquet halls. Some of the best rehearsal dinners I’ve helped coordinate took place at:
- A scenic vineyard in North County
- A backyard with string lights and tacos
- A favorite neighborhood bistro
- A beachfront venue with a bonfire and live acoustic music
Keep proximity in mind—choose a spot that’s close to your ceremony or hotel accommodations, especially if you're expecting guests from out of town.
4. Keep the Timing Just Right
Rehearsal dinners typically follow your ceremony rehearsal, usually held the night before the wedding. For a Saturday wedding, plan for a Friday evening dinner. If your celebration falls on a Sunday or holiday weekend, a Thursday night dinner or even a brunch the day before can work beautifully.
Schedule the evening to allow plenty of time to socialize, eat, toast, and still get a good night’s rest!
5. Pick a Theme or Atmosphere That Feels “You”
This is your chance to set a tone for the weekend. Want something traditional? Go for a multi-course dinner. Prefer a laid-back vibe? Try a food truck party, rooftop BBQ, or even a casual pizza-and-beer gathering.
💡 San Diego Wedding Planner Tip: Incorporate your cultural background or wedding destination into the menu or decor for a personal touch.
6. Build a Menu That Matches the Mood
Whether it’s a plated meal or family-style feast, your menu should be easy to enjoy and reflective of the setting. Here are a few fun ideas:
- A local seafood spread near the harbor
- Tacos and margaritas with a mariachi band
- Farm-to-table meals at a countryside estate
- Italian comfort food at your favorite trattoria
Don’t forget to consider dietary needs—and include vegetarian, gluten-free, or kid-friendly options if needed.
7. Plan for Toasts (and Maybe a Few Roasts)
Rehearsal dinners are the perfect time for heartfelt speeches. Typically, the host kicks things off, followed by others who want to share stories or well-wishes. Pick someone to act as an informal emcee and keep the flow moving smoothly.
Make sure you and your partner also say a few words—thank your guests for joining and express your excitement for the day ahead.
8. Use the Moment to Gift Your Wedding Party
This is a great opportunity to present gifts to your bridesmaids, groomsmen, or anyone who played a special role. Items like custom robes, watches, or thank-you notes can be shared privately or as part of a speech. Don’t forget to thank your parents, too!
9. Share Important Reminders
Before everyone heads out for the night, make a few key announcements:
- Transportation pickup times
- Where to meet for hair and makeup
- Emergency contacts
- Weather plans, if applicable
You can even hand out weekend itineraries, welcome bags, or QR codes linking to your wedding website.
10. Have Fun and Soak It In
Amid all the planning, don’t forget to enjoy this night. The rehearsal dinner is a rare moment when your closest friends and family are gathered in one place without the rush of the wedding day timeline. Laugh, relax, and celebrate—you’ve earned it!
Final Thoughts
Your rehearsal dinner is more than just a pre-wedding meal—it’s a celebration of love, unity, and gratitude. With thoughtful planning and a little creativity, it can be one of the most memorable parts of your wedding weekend.
If you need help designing your dream rehearsal dinner (or your full wedding weekend), our expert team at Wedding Agency San Diego is here to help. As your dedicated San Diego Wedding Planner, we bring the experience, ideas, and organization to make every event unforgettable.
